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Formatting Publications

Welcome to the Formatting Publications Resource Guide!

From printing Division III projects and Division II portfolios to poetry collections zines, Hampshire students encounter a need to digitally format their work for "publication" at some point in their academic career. This Resource Guide is here to help you figure out what program is best for you to use based on the complexity of what you're formatting, and some helpful things to know when doing so. 

What are you printing, and what program should you use?

BASIC: If your work requires minimal text and image formatting, you can probably accomplish everything you need with a basic word processor like Microsoft Word, Apache OpenOffice, or Google Docs. Learn how to:

  • Insert headers, footers, and page numbers
  • Create a table of contents
  • Insert and format images

ADVANCED: Adobe InDesign is recommended if you are publishing your project more formally with a printer, printing a multi-page work with many nuances, want to pay more attention to the graphic design component, and are doing more complicated text and image formatting. Helpful guides for:

  • Creating and setting up your document
  • Basic navigation
  • Page "masters", and what they're useful for
  • Text and image formatting


Other info

Accessing InDesign: If you're looking to download InDesign on your personal computer, Adobe offers the Creative Cloud (which includes InDesign) at a discounted monthly rate for students. Many computers in the library and around campus are also equipped with InDesign; see this guide to Hampshire's computer labs for more comprehensive information.

Where to print after you've formatted your work: If you are printing documents with non-complex or non-specific formatting, Duplications can print many different sizes and formats, in color and B&W, and will bind or laminate your work for you. Read more on what projects Duplications can handle. If you are printing a book or booklet that you would like bound, or something with more specific constraints than Duplications can do, consider working with a local copying and printing center, such as Paradise Copies, Amherst Copy & Designworks, or Collective Copies.