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Media Services: Equipment Circulation

Equipment Circulation

Equipment Circulation

Media services has a wide array of media production and audiovisual presentation equipment in circulation. Some restrictions may apply to certain collections. Please make Appointment to Borrow Equipment or just Ask Us Anything.  
What we loan:
Office Hours: Monday – Friday; 10am - 4pm.
Media Services Office is located on the first floor of the Harold F. Johnson Library, directly across from the InfoBar/Circulation Desk.
Make Appointment to Borrow Equipment or just Ask Us Anything



Media Services Loan Policy

Who May Borrow
Currently enrolled students, faculty, and staff as well as Five College Students enrolled in Hampshire specific courses may borrow media production and audiovisual equipment with a valid ID. Restrictions may apply to certain collections. Visitor patrons, students on leave, or field study students do not have borrowing privileges.

Patrons interested in borrowing production equipment or using the media lab facilities must be certified by library staff.

Loan Periods
Equipment can be borrowed for up to 7 days (1 week).

No automatic renewals. Patrons must email or call to renew any item. Patrons needing items longer than 1 week should specify the exact dates up front and clearly in their Appointment to Borrow Equipment request. We can be flexible with some renewals, but please be in communication with us to avoid being overdue. Our equipment is a limited resource and high demand can make some items hard to get, please be considerate to fellow community members. Make use of what you borrow when you have it and return items as soon as you're done, so that others may have a chance. Share! Don’t hoard.

Equipment Borrowing
Many items in our collections (cameras, tripods, projectors) require that you make an Appointment to Borrow Equipment, ideally at least 5 business days in advance. Small items like cables, adapters and other incidentals do not require an appointment and can be borrowed during open hours. 

Media services does not loan equipment over winter recess, nor summer break. As stated in the Loan Policy, media services does not lend any items to students on leave or field study. Patrons can apply for exceptions to this policy, but as media services' collections are in high demand for regular coursework and research, requests for exception are considered but not always granted. To apply, please contact your Div III faculty chair and follow these guidelines

Equipment Return
Always return borrowed items to a staff person, either at Media Services during office hours or to the staff at the Circulation Desk after hours. Never leave any equipment unattended and always store your borrowed items in a locked and secure location. 

Overdue Notices and Bills
Overdue equipment items are charged at the rate of $5.00 per item per day overdue. If an item is not returned, patron will be charged for the item's replacement. Patrons can be charged for the replacement of damaged or lost equipment. Overdue notices are sent via email. Please return items on time and be in touch to keep from being billed!  

Patrons are responsible for all equipment items checked out in their name from the time the equipment leaves our office until it is returned. Billing for damage, loss, or theft of borrowed equipment is subject to review with media services staff and faculty advisors. 

Request for Exception / Extended Loan Process
Students interested in extended loans or other exceptions to the Media Services Loan Policy must expect to be in conversation with faculty in their Div III committee as well as media services staff well in advance of their desired date of loan and be ready to follow this procedure: 
  1. Student confers with Div III committee about the need for an exception.
  2. Student emails written request* to <> and Div III committee faculty.
  3. Faculty member voices support or concern in reply to above email.
  4. Media services approves or amends request in email response.
  5. On agreed-upon date, Student signs loan agreement; checks out equipment.
  6. Loan agreement, email exchange, and written request are stapled together and held until all equipment is safely returned. 
*A Written Request must include:
  • Student name and entering year
  • Student phone number and email
  • List of all items being requested, including all cables and accessories
  • Desired date of check out and desired date of check in. Must be specific
  • Location(s) for project and mode of travel
  • List of committee members.
Extended Loan Policy and How Media Services Administers Exceptions
Requests must be submitted and approved by the student's committee at least 1 week before desired date of loan. Requests are considered by staff in the order of receipt, pending faculty approval, as well as against other requests. Student’s technical proficiency and loan record are also important factors for consideration.
Staff reserves the right to deny requests that could unfairly deprive fellow patrons access to equipment necessary to complete their work over the semester.